A bulk vehicle order needs more than a unit price. Dealers and fleet operators need a repeatable specification, a vehicle identity record, a practical inspection process and a shipping plan that matches the destination’s readiness.
This checklist helps you prepare an enquiry for several Chinese cars, whether the order uses one configuration or a mixed model list. It aims to reduce avoidable changes between quotation, vehicle allocation and delivery.
Write one requirement sheet before requesting prices
List the model, production year, exact trim, powertrain, drive, steering position, quantity and permitted colour combinations. Mark which equipment is essential and which alternatives can be considered. For fleet use, add passenger capacity, route needs and any operating requirement that affects the vehicle choice.
If the order mixes an XPeng G7 602 Max, an AION UT 420 and a Trumpchi M8 PHEV, give each its own line. Combining several models into a single vague request makes the quoted configuration harder to verify.
Separate stock enquiry from vehicle allocation
Ask which vehicles are already identified and which still require sourcing. For identified cars, request the VIN, production date, condition and equipment record. For unallocated orders, establish when that information will be supplied and what happens if the requested configuration cannot be obtained.
Record proposed substitutes explicitly. A different model year, battery, seat layout or drive system is a commercial change that should be assessed against the requirement. Have the accepted specification written into the final order rather than inferred from a general model name.
Maintain a VIN schedule for the whole batch
Use a single order record with one row per vehicle. Keep the original specification and accepted changes alongside the allocated identity. The schedule should be usable by the buyer, inspection provider and logistics coordinator without relying on informal message history.
| Field | Purpose |
|---|---|
| Order line / internal reference | Connect each car to the buyer’s requirement. |
| Model, year and trim | Prevent substitution between similar configurations. |
| VIN / production date | Identify the exact allocated vehicle. |
| Battery and drive, where relevant | Match powertrain and ownership requirements. |
| Colour / equipment / condition | Record the accepted vehicle description. |
| Inspection and issue status | Show what is complete and what remains unresolved. |
| Documents and shipment reference | Connect vehicle preparation with the delivery record. |
Agree an inspection method appropriate to the order
Decide which identity and condition checks apply to every vehicle and whether any additional specialist checks are required. Ask for reports and photos identified by VIN. If sampling is proposed, establish which checks it covers and what a sample finding triggers for the rest of the order.
Use the pre-shipment inspection checklist to define the scope. Agree a clear process for configuration mismatches, missing accessories and defects before the batch moves to loading. Keep accepted corrections attached to the vehicle record.
Prepare charging and service support at the destination
For a fleet of plug-in vehicles, decide where each car will charge, how many must charge together and when they need to return to service. Provide the actual vehicle specifications to the local charging supplier and installer. Read our charging compatibility guide before selecting equipment.
Ask how servicing, diagnostics, tyres and parts will be handled. For a mixed fleet, more model families can mean different manuals, equipment and parts needs. Compare those practical requirements alongside acquisition cost, using the powertrain selection framework.
Related buying checks
To turn this comparison into an acceptance record, use the VIN-by-VIN inspection and handover plan. Keep the accepted specification, inspection findings, delivered accessories and handover evidence with the same allocated VIN.
Request a shipping plan with clear scope
Provide the vehicle count, dimensions, departure location and destination port. Ask the logistics provider which transport method and handling arrangements fit the order and route. Establish what is included in preparation, terminal handling, loading, securing, freight and insurance, and identify the remaining destination costs.
For mixed models or staggered allocation, decide whether the order ships together or in agreed parts. Ask how the timetable changes if one vehicle or document is delayed. The logistics service page lists the information needed to prepare a route enquiry.
Compare commercial offers on the same basis
Ask for the currency, quantity basis, validity, named delivery scope, included costs and exclusions. Establish the agreed payment milestones and the evidence associated with each stage in the sales contract. Have the destination importer or broker assess eligibility, documents and local charges for the exact vehicles.
Use the export quote cost checklist to compare offers. A domestic model launch price or a general discount percentage does not define the complete batch budget.
A practical batch enquiry template
Please assess [quantity] vehicles for [destination country and port]. The attached requirement identifies each model, production year, trim, colour and essential equipment. Please state allocation status, available VIN records, inspection scope, document availability, delivery arrangement, itemized costs and exclusions. Please identify proposed substitutes separately and give an estimated preparation and shipping timetable.
Frequently asked questions
Can a bulk order contain several brands?
Send the full model list and quantities for assessment. Sourcing, inspection and logistics feasibility need to be checked for the actual requirement.
Does quantity alone guarantee a better price?
Request a current, itemized quotation for the specific batch. Availability, configuration, preparation and shipping scope affect the offer.
Which information should a dealer provide first?
Start with the vehicle requirement sheet, quantities, destination and required delivery scope. Add local registration, charging and service requirements that could affect selection.
Send your dealer or fleet batch enquiry →. Review the vehicle import order process and browse the vehicle directory to prepare the model list.